A. No Exhibitor may assign, sublet, or apportion the whole or any part of the space allowed, nor exhibit therein, nor permit any other person or party to exhibit therein, any other goods, apparatus, etc., not manufactured or distributed by the Exhibitor in the regular course of business. If it is necessary to use the equipment of another manufacturer whose equipment should be displayed separately, no advertising of that equipment may be in evidence.
C. Space assignments. The GRC Summit LLC, hereinafter referred to as GRCS, shall use its best efforts to assign exhibit space in one of the locations requested by Exhibitor on the application. Notwithstanding the above, GRCS reserves the right to change location assignments at any time, as it may in its sole discretion deem necessary.
D.Deadline for full payment of exhibit space rental and for inclusion in Exhibitors Listing in the Official GRCS December 29, 2008. Exhibitors who contract for space after that time and prior to December 29, 2008 will be included in the GRCS Exhibitor Directory and Summit program booklet. Exhibitor contracting beyond the December 29 deadline will be included in an addenda listing, if printing deadlines allow.
E. Exhibitors may not erect booths other than table tops or standard Pop-up booths. No hard walls are allowed.
F. Exhibitor agrees not to install any spot or floodlight fixture so that the light coming from it will shine in other exhibits or in the eyes of guests, or that is objectionable to other Exhibitors. Mechanical reproduction of sound or music relating to an exhibit must be kept at a sufficiently low volume so as not to project beyond the confines of the Exhibitor's booth. The rights and privileges of an Exhibitor shall not be infringed upon by another Exhibitor. GRCS reserves the right to restrict exhibits that may be objectionable or to order the removal of all or any portion of an exhibit which in the judgment of GRCS is detrimental to or detracts from the general order of the exhibits or the Summit as a whole.
G. All Exhibitors must abide by the fire and electrical regulations of the City of Houston and the George R. Brown Convention Center.
H. The space rental includes a draped aluminum pipe background 8' in height with draped side rails 36" in height, and a standard 7" x 44" booth sign showing firm name and booth number. Additional furniture may be rented from the Decorator at an extra charge. Order forms will be included in the Exhibitor Service Kit. The Management will provide for sweeping and cleaning the aisles once daily, but Exhibitors must, at their own expense, keep their spaces arranged and their exhibits dusted and in good order at all times.
I. Admission to the Exhibit Hall will be by badge only. Identification badges are not transferable. Up to two complimentary Exhibitor badges per rented booth space will be provided to official Exhibitor representatives. Exhibit spaces must be staffed at all times when exhibits are open.
J. No Exhibitor shall have the right prior to the closing of the Summit to pack or remove articles of exhibit without the permission and approval in writing of GRCS. Please plan your departure according to the Summit schedule.
K. GRCS shall not be financially obligated or otherwise committed in the event of the Show being canceled or deferred due to strikes, fires, casualties, Acts of God or causes beyond its control.
L. Furthermore, it is mutually agreed that GRC Summit LLC, its agents, its officers, and/or its employees, or the Convention Site and its agents, shall not be liable to an Exhibitor for any damage to or for the loss or destruction of an exhibit or of the property of an Exhibitor, all claims for any such loss, damage or injury being expressly waived by the Exhibitor. IF INSURANCE IS DESIRED, IT MUST BE PLACED BY THE EXHIBITOR AT ITS OWN EXPENSE. No Exhibitor may allow any article to be brought into or any act done upon the premises that will void or increase the premiums on the policies of insurance held by the owner of the building, nor injure any part of the building nor permit anything to be done by employees by which the premises may in any manner be injured, marred or defaced. Violations of this rule will annul the rental agreement and the Exhibitor will forfeit to GRCS all monies which may have been paid for rental of exhibit space, and hereby agrees to reimburse the Convention Site for the cost of repairing such damage.
M. If any term or provision of this agreement or the application thereof to any person or circumstances shall, to any extent be invalid or unenforceable, the remainder of this agreement or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this agreement shall be valid and enforceable to the fullest extent permitted by law It is hereby agreed that this writing constitutes the entire agreement between the parties and the same may not be changed, limited, enlarged upon, or terminated, other than by written agreement between the parties, except as otherwise expressly provided for herein.
N. Upon acceptance of the exhibit application by GRCS it shall be a legally binding contract between the Exhibitor and GRCS; provided that either party may cancel this contract on condition that written notice of such cancellation is received by the remaining party on or before December 29, 2008 and further provided that amount of rental paid will be refunded only on condition that such cancellation is accepted by GRCS, subject to a 15% service charge per booth. No refunds will be given after December 29, 2008.
O. No firm or organization not assigned space in the exhibit area will be permitted to solicit business within the exhibit area, nor in any public spaces controlled by GRCS during the course of this conference, unless such demonstration or solicitation is expressly approved by GRCS as part of Summit’s program activities.
P.Hold Harmless Clause. The Exhibitor assumes entire responsibility and liability for losses, damages, and claims arising out of injury or damage to Exhibitor's displays, equipment and other property brought upon the exposition premises and shall indemnify and hold harmless the exposition site and GRCS, their agents, servants, and employees from any such losses, damages and claims.
Q.Handling and Storage. Exhibitors shall not ship advance freight directly to the exposition site. GRCS and the owners or managers of the facility where the exposition is to be held shall not accept or store display materials or empty crates, and Exhibitor shall make his own arrangements for shipment, delivery, receipt and storage of such materials and empty crates. Such arrangements must be made through the Official Drayer, and Exhibitor shall provide the Official Drayer with copies of all bills of lading. All shipments and deliveries to the exhibition shall be prepaid.
R.Security. GRCS shall provide overnight security service throughout the closed hours of the Summit and exercise reasonable care for the protection of the Exhibitor's materials and display. Beyond this, GRCS, the exposition facility, or any officer or staff member will not be responsible for the safety and property of the Exhibitor, their agents or employees, from theft, damage by fire, accident, or any other cause. No items may be removed from the exhibit area before the close of the Summit.
S. The interpretation of these rules by GRCS is final and controlling. Any and all matters not specifically covered by the preceding rules and regulations shall be subject solely to the decision of GRCS. GRCS shall have full power to interpret, amend, and enforce these rules and regulations. Each exhibitor, for itself and its employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with the preceding sentence. If the Exhibitor violates any rule, regulation, or requirement hereof, GRCS may, at its option, terminate this contract and may remove Exhibitor and Exhibitor's property from the exhibit area, at Exhibitor's expense. In such event GRCS shall retain all fees paid or required to be paid by Exhibitor and shall recover all reasonable costs incurred by GRCS in the enforcement of these rules, regulations, and requirements.
